Single platform to book meeting rooms, services and equipments

EasyMeeting empowers your employees to book resources such as meeting rooms, equipment, cafeteria services etc. in one streamlined workflow right from their desk or mobile making it easier for your employees to meet.

EasyMeeting (Meeting Room Booking Software) helps you to maximize your meeting room space, reduce administration time and introduce smarter booking processes into your workplace. Take advantage of real-time room availability, approval workflows, and reporting to empower your organization to transform into a digital work place.

meeting room booking
Eliminate conflicts and complexity of meeting room bookings

Eliminate paperwork, lost bookings or conflict bookings. With EasyMeeting all your meeting room bookings, hospitality, resources and visitors are handled in one application, making it easier for everyone. EasyMeeting provides seamless functionality for meeting room bookings, catering, AV and other equipment, providing a clear view of reservations and availability. And when the meeting changes, everything updates in one swift process, keeping everyone in the loop.


meeting room booking
Effectively manage your catering, resources and equipment that are used during the meetings.

EasyMeeting provides seamless functionality for meeting room bookings, catering, AV and other equipment, providing a clear view of reservations and availability. And when the meeting changes, everything updates in one swift process, keeping everyone in the loop.


meeting room booking
Integration with MS Outlook and Gsuite provides seamless user experience

If your organization uses Google Calendar, Exchange or Office 365, EasyMeetings can be easily integrated with your existing calendar systems. This means meeting details will show at the conference room you've booked, and the room will show as unavailable for that time on your company calendar.

Manage or book meeting rooms anytime and from anywhere

Now quickly search the right room, book it and even extend your meetings using our IOS and Android mobile app. Our Mobile App offers Check-in and reminders so that employees can easily confirm their reservations.

Mobile meeting room booking
View available rooms, get reminders and schedule your meetings on the fly

EasyMeeting mobile app puts workplace tools into the hands of the user no matter where they are. Get ready to make check-in even easier and offer smarter ways to find spaces to book. Our mobile app offers Check-in, extend and reminders so that employees can easily confirm their reservations.


Improve visibility with the EasyMeetings mobile application and make sure your employees are getting the most out of your existing workspace facilities. Make your employees know about a variety of spaces, technologies and other amenities available in your offices.

Interactive and informative meeting room displays

With the reservation details clearly displayed on the room display screen, there’s no more argument about who booked what. Get rid of those paper and manual meeting room signs that need to be updated constantly. EasyMeetings meeting room scheduling software, available for iPad or Android tablets, shows real-time availability at-a-glance.

  • meeeting room display
    Increase Visibility

    Fully integrated and synchronized digital meeting room signs find unoccupied meeting rooms in seconds and prevent meeting interruptions and booking misunderstandings. Let visitors know they’re in the right place by displaying it on wall-mounted room signs with at-a-glance room availability and real-time event information.

  • Meeting room Status
    Improve Room Utilization

    Check-in to the meeting room to enhances meeting room utilization instantly. No more no-shows. When the meeting is about to start, you simply tap the Check-in button to confirm that the room belongs to you. If the meeting finishes early, end it with one tap and the room is released and free for others to use. If the user doesn't check-in, the room is released to allow other uses to book. This is to make sure that the room is properly utilized. Sometimes meetings take longer than expected. If you need extra time, you can instantly view any upcoming bookings or availability, and extend the meeting with as much time is available, all from the intuitive display.

  • Meeting Room Display
    Use our display device or choose any device you like

    EasyMeetings gives you flexibility to choose any android or ipad device and our EasyMeetings display application provides all the above features. If you are looking for POE based device, we provide 7 inches or 10 inches devices which comes with LED indicator for free/busy room status, wifi, wall or glass amount and RFID card reader for easy booking or check-in/out.

  • EasyMeeting Wayfinder
    RoomFinder or floorview

    Give people at your workplace a complete floor view of your office and meeting room status at a glance. You’ll increase operational efficiency, enable people to meet more effortlessly, and let your employees spend time on what's important instead of helping others with directions. With RoomFinder, you no longer have to worry about meeting room wanderers.

Get in-depth visibility of your meeting rooms and other resources usage

With EasyMeetings reporting and analytics solution, administrators can get real-time data that can closely monitor exactly how your meeting rooms are used right across the organization.

  • meeeting room utilization
    View Utilization

    EasyMeetings reporting provides you with measurable data that shows how your workspace performs when it comes to meetings and meeting rooms. See your office and meeting rooms in full context with all available data about utilization so you can optimize available spaces across the entire organization.

  • Meeting room Status
    Get details of workspace performance

    Let you go deeper into meeting room activity with daily reporting of key metrics such as meetings and occupancy, no-shows and cancelled meetings, meeting duration, and attendees. When you know exactly what’s going on with rooms, catering, equipment and other office facilities, you can prove usage and non-usage.

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